Commercial guide
Subcontractor and vendor-management software for remodelers
Connect trade qualification, insurance and tax records, project scope, schedule responsibility, purchase orders, changes, invoices, and closeout around each remodeling partner.
By Tyler Thompson, residential remodeling contractor and product founder · Updated 2026-08-24
Answer first
Subcontractor management for a remodeler is not a contact list. The system must show whether a trade is qualified, commercially assigned, current on required documents, scheduled, and responsible for an open action.
Company-level record
- Legal and operating name, contacts, trades, and service area
- License, insurance, W-9, certifications, and expiration ownership where applicable
- Preferred products or services and purchasing relationship
- Master agreement, qualification state, and internal notes
Project-level commitment
- Written scope, exclusions, price, and payment terms
- Current schedule window and assigned tasks
- Drawings, selections, access, protection, and cleanup rules
- Purchase order, change, invoice, lien-release, and closeout state
Qualification is not one checkbox
| Evidence | What the record can show | What software cannot decide |
|---|---|---|
| License or registration | Issuer, identifier, trade, jurisdiction, status, and expiration | Whether the license covers the exact work without checking the issuing authority |
| Insurance evidence | Document, carrier or issuing channel, policy dates, and renewal owner | Whether coverage, endorsements, or limits satisfy the contract |
| W-9 | Current signed form and responsible custodian | Worker classification or every reporting obligation |
| Agreement and project scope | Accepted terms, exclusions, price, documents, and change procedure | Whether the relationship is legally an independent-contractor relationship |
| Safety and supervision | Named responsibilities, records, and open actions | Which employer has a legal recording or supervision duty in every circumstance |
What the software should surface
A remodeler should be able to see that a needed trade is unassigned, that an assigned partner has an expiring document, or that a purchase commitment has no delivery state. The product does not decide whether a legal or insurance document is sufficient; it keeps the evidence and responsibility visible.