Built for painting contractors
The CRM painters
actually use.
Square-foot estimating. Color selections. Interior + exterior scheduling. Deposit billing. Crew routing. Run all of it — from your phone, your laptop, or by telling ChatGPT and Claude what you need done.
No setup fees · No per-user paywalls · Cancel from settings anytime
A modern alternative to Jobber · Housecall Pro · JobNimbus — built for painting crews under 10.
What you get
Built for the way painters work.
01 / AI integration
Run your business by chat.
Tell ChatGPT to draft a $4,800 estimate for the Garcia 2,400-sq-ft interior repaint with two coats. Tell Claude to send the color-selection sheet to the Henderson cabinet client. The AI you already use can drive the entire app.
02 / Sq-ft + scope estimating
Quotes by surface, not by guess.
Service catalog with interior wall, trim, ceiling, cabinet refinish, exterior siding line items. Pull rooms or surfaces, set sq ft and coat count, hit send. A 2,400-sq-ft quote takes minutes. Client PDF shows description and total — no internal hours.
03 / Color selections
Color sheets, not text threads.
Each project tracks brand, sheen, color name and number, surface, and room. Client signs off online before you order paint. No more 'wait, was the trim Snowbound or Pure White?' the morning before crew arrives.
04 / Field tasks + time
Prep, prime, two coats — checked off.
Tasks attach to each job — mask, prep, prime, first coat, second coat, touch-up. Painters check them off from their phone, log hours with one tap, snap finished-wall photos, and it all rolls into the project budget.
Pricing
Pick a tier. Pay nothing for 14 days.
Sized by crew. Cancel from settings anytime.
Annual billing shown · toggle to monthly on any card
14-day free trial · No credit card required to start
Solo
1 user
One operator. Everything to run jobs end-to-end.
$39/mo
$468 billed yearly · save $240/yr vs monthly
- Unlimited projects, contacts, estimates, invoices
- Service catalog + estimate builder
- Client-facing share links + email delivery
- Mobile field view
- MCP / AI integration
Crew
Up to 3 users
Up to 3 team members. For the operator who just hired help.
$119/mo
$1,428 billed yearly · save $360/yr vs monthly
- Everything in Solo
- Up to 3 team members
- Role-based access (owner / admin / sales / technician)
- Team scheduling
Team
Up to 8 users
Up to 8 team members. For the growing crew running multiple jobs.
$279/mo
$3,348 billed yearly · save $840/yr vs monthly
- Everything in Crew
- Up to 8 team members
- Per-user MCP keys with role scoping
- Pipeline / revenue / profitability reports + CSV
- Time tracking
- Priority support
Pro
Unlimited (fair use)
Unlimited team — fair use. White-label email + Google integrations.
$499/mo
$5,988 billed yearly · save $1800/yr vs monthly
- Everything in Team
- Unlimited team (fair use; 25+ → contact us)
- Custom domain on outbound email
- Google Drive + Calendar integration
- Bring-your-own MCP via OAuth
- Dedicated onboarding
Need more than 25 seats or multi-location?
Custom pricing for franchises, multi-location operators, and 25+ user teams.
Common questions from painters
Answers up front.
What's the best CRM for painting contractors?
Service Agent OS is built for painting contractors running crews of 1 to 10. It handles square-foot estimating with prep / primer / 2-coat line items, manages color selections per room or per surface, schedules interior and exterior jobs around weather, tracks crew hours and material usage, and lets you drive the whole app by chatting with ChatGPT, Claude, or Gemini. Starting at $59/month for solo painters.
Can ChatGPT or Claude help me run a painting business?
Yes. Service Agent OS connects to any AI assistant via the open MCP protocol. Tell ChatGPT to draft a $4,800 estimate for the Garcia interior repaint (2,400 sq ft, two coats), send the color-selection sheet to the Henderson cabinet refinish client, schedule the Wilson HOA exterior for next dry stretch, or invoice the deposit — and it just does it.
How does it handle square-foot estimating for paint jobs?
Build a service catalog with your standard line items — interior wall (per sq ft), trim (per linear ft), ceiling (per sq ft), cabinet refinish (per door + per face frame), exterior siding (per sq ft + per prep level), staining. New estimates pull from the catalog so you quote a 2,400-sq-ft interior in minutes. Markups configurable per line; client PDFs show only descriptions and totals.
Can I track color selections per room and per surface?
Yes. Each project gets a selections module — record the brand (Sherwin / Benjamin Moore / Behr), sheen, color name, color number, surface (walls / trim / ceiling / cabinets), and which room it goes in. Attach a chip photo. Client signs off online before you order. No more guessing which color goes where mid-job.
Can my crews log time and progress photos from the truck?
Yes. The mobile app lets every painter see their day's stops, check off prep / prime / first coat / second coat tasks, log hours with one tap, and snap photos of finished walls. Routes are optimized so a crew driving between three exterior jobs in a day gets the shortest order automatically.
How do I handle deposits and progress invoicing?
Invoice on any schedule that works — 30% deposit at sign, 50% at start, 20% at completion is one common pattern. Mark received payments by method and reference, send receipts automatically. The project budget stays current across the whole job, so you can see where you stand on labor vs. paid in real time.
How much does Service Agent OS cost for a painting business?
Solo $59/mo (1 user), Crew $149/mo (up to 3 users), Team $349/mo (up to 8 users), Pro $649/mo (unlimited). Every tier includes AI integration, automated follow-ups, route management, estimates, invoicing, payments, and the mobile app. No per-feature paywalls.
Why I built this
I’m Tyler Thompson. I’ve been running a small service business for seven years, and the most frustrating thing about software in our industry is that it’s built by people who’ve never worked in it. Service Agent OS exists because nobody else was building software that actually helps you do the work instead of getting in the way.
Tyler Thompson — Founder · Contractor
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